Q&As

Can my business record and share an online meeting, event or a lesson that we host?

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Published by a ³ÉÈËÓ°Òô Risk & Compliance expert
Published on: 17 April 2023
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This Q&A is intended for commercial private-sector organisations in the UK. It provides guidance on whether you can record and share an online meeting, event or lesson hosted by your business in accordance with UK General Data Protection Regulation (GDPR), Assimilated Regulation (EU) 2016/679. It also explains the potentially lawful grounds for recording a meeting under the GDPR, what you need to do before recording, and whether you can post the recording online.

What are the data protection obligations for recording?

When you record video meetings, you are collecting personal data. Your organisation will be the data controller for the data collected in the recording, so you must comply with Article 5 of the GDPR by:

  1. •

    processing the data lawfully, fairly and in a transparent manner

  2. •

    collecting the data for a specified legitimate purpose only

  3. •

    limiting data collection to what is necessary for the purposes of processing

  4. •

    keeping the data for no longer than necessary

  5. •

    having appropriate security to prevent

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Jurisdiction(s):
United Kingdom

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